Switch on when you need it

Billable Time

Hours worked against a job, at a rate, approved and turned into a bill.

“Hours go on a paper sheet, then someone types them into the invoice.”

Instead of: A timesheet app and a lot of retyping

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Billable Time records the hours your team works against the customer, deal, project or task they belong to, at a charge rate and a cost rate you control. Start a timer, fill in the weekly grid, or add an hour from your phone; a manager approves it, and the week is closed so nothing shifts under a bill that has already gone out. Approved billable time becomes a draft bill in one click and approved cost becomes a real number in your margin. Budgets warn you before a job runs past its hours.

What you get

A running timer, a weekly grid and a phone-sized screen, so an hour takes seconds to log
Time logged against the customer, deal, project or task it belongs to — never a separate job list
Rate cards with a plain order of precedence, and the winning rate shown on every line
Submit, approve or send back, then close the week so nothing shifts under a bill
Approved billable time becomes a draft bill in one click, with what is left to charge on its own screen
Cost rates, margin and profit per job, kept away from anyone without permission to see them
Budgets in hours or money that warn you before a job runs over
Corrections that keep the original entry, the change and the reason on the record

Who tends to switch this on

Agencies, consultancies and studios that sell time
Support desks, bookkeepers and other retainer businesses
Trades and installers doing time-and-materials work

Plays itself · about a minute and a half

Billable Time

Hours get written on a scrap of paper in a van, and half of them never make it onto a bill.

Follows Bramblewood Grounds Co. through 6 steps. Nothing to fill in.

What appears in your menu

The new screens, the day you switch it on

My time — Your week, a running timer and the quickest way to add an hour.
Approvals — Approve or send back submitted time, then close the week.
All time — Every entry, filtered by person, customer, job or week.
Ready to bill — Approved billable time nobody has charged for yet.
Rates — What you charge, what it costs, and why a line came out at that price.
Budgets — Hour and money limits per job, with a warning before you pass them.
Reports — Hours, billable share and profit per job.
Settings — Work types, the working week, rounding and reminders.

New things you can report on

Added to your report builder automatically

Time logged
Unbilled time
Project profitability

Available to your other systems

Another system can read these with one of your workspace keys

time_logs
work_types
rate_cards

Goes well with

People who switch on Billable Time usually switch these on too.

Finance

Commissions, invoices, expenses and pay periods that reconcile with your deals.

Instead of: A commission spreadsheet and a separate expenses app

Projects & Workflow

Projects, tasks and kanban boards with dependencies that actually enforce order.

Instead of: A separate project tool with its own copy of your customers

Human Resources

The people side of the business, in the same place as the work.

Instead of: A staff-records system and a timesheet app

Report Builder

Pick a category, a subcategory and the fields you want. Save it. Export it.

Instead of: Exporting everything to a spreadsheet to answer one question

Don't see what you need? We build custom options and integrations.

Custom options and programming are available. Describe your needs in your own words and we will be in contact within one business day.

Describe What You Need

See Billable Time with your own work in it.

Add it to your setup and see the total, or tell us how your business runs and we will show you this part doing it.

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